Timetastic Update 11th June 2015

Quite a few changes bundled into the release today, some you will all notice immediately, others are more subtle.


This is the very obvious one. We've completely changed the location of the in-app notifications. Where you used to see a large bar down at the bottom of the screen carrying confirmations, warnings and errors, now you will notice a more discreet note in the top right hand corner.

As per below:

The sharp eyed of you will have noticed a small bell appear in the main menu. This ends a bug bear of many Admin users who suffered a constant large bar at the bottom of their screen informing them of pending leave requests.

The bell icon is visible to administration users and department bosses, and will let them know if they have leave requests that need dealing with.

You can see on the image below it tells you how many leave requests need dealing with and provides a link to that page.


This suggestion came in via one of our customers, John Slater of Naked Ideas. John suggested recording staff Birthdays and have them show on the calendar, which seemed perfectly sensible to us.

Et voila! You can now add dates of birth to user profiles, and you'll get a nice little cake on your birthday, like so..

Sometimes it's the small things that you can do with technology that make it so much fun :)

User Listing

Another big change for admin users and department bosses. When you visit 'Users' not only do you get a fresh new design in a simple table format, but now key edits such as changing departments or approvers, or actions such as resending welcome emails are now available on page.

You can also see your user count and identify your admin users much easier.

A big improvement for our heaviest users, I hope you agree.

We've also squashed a number of smaller bugs, tidied up some of the style elements, and made the app a smidgins faster.

Feel free to send us your feedback - positive or negative.


Users Without Email

It was a common question:

"Can I add a user that doesn't have an email address? I'm not fussed about the approval process. We have drivers on the road all the time, we just need to record their holidays on Timetastic along with the rest of our team."

Admittedly we never considered this use case when we first launched Timetastic, but today that changes, you can now add employees that don't have email addresses.

You add them through the normal process, just omit the email address field.

Another little improvement, we'll keep them coming!

Group Bookings

Live today: The latest feature to hit the shelves of Timetastic is: Group Bookings.

Group Bookings allow you to record time off for a full department or the entire organisation in one go.

It's aimed at those who have company shut downs, team meetings or away days, or maybe additional company days off around Christmas or other annual events.

A group booking is made by the department boss or an administration user by following the normal booking process and just selecting the appropriate department from the drop down, just as you can see on the image below:

I genuinely don't think we could have made the process much simpler, but we have included the full details again in the Help Centre by Clicking Here.


Hourly Allowances, Hourly Leave

I'm excited to tell you about the release of our most requested feature; hourly allowance tracking and booking leave in hourly blocks.

We've worked hard to bring the process of booking time off in hours into the normal Timetastic workflows, hopefully you'll like it :)

A New 'Users' Page

To bring this in we've had a significant re-design of the 'Users' page, which now records contractual/ working hours in the week.

Converting to Hourly Allowances

We've also introduced a process which, if you need hourly tracking, will convert an employees existing annual leave (stated in days) into a unit of hours (because we can't book in hours unless we state their allowance in hours).

NOTE: For any employee whom you'd like to book leave in hours, you will need to convert their daily based allowance into a hourly based allowance. You do this on an employee by employee basis from their 'Users' screen as below:

It's worth noting here that once you convert an employee to an hourly allowance you can't go back, ever. If you are nervous and just want to test hourly working, we'd suggest setting up a dummy employee first and running through the process (just archive them at the end to avoid being charged the additional £0.50).

Requesting Time Off in Hours

The process of booking time off in hours is eaxctly the same, the only change you'll find is those employees who have an hourly allowance will see hourly options in the book form, as per this image:

And that's it. In all honesty it took a long time to design the process but that was time well invested, once done it was remarkably simple to follow, we hope you think so too?

You can also find more information on hourly allowances in our help centre, here's a direct link.


Time Off Request Form

I was just doing a bit of Google keyword research and couldn't help but notice the plethora of template Time Off Request Forms available on the web.

Some are for actual companies, some templates you can download and customise yourself. Some you order and come in triplicate (do you remember triplicate? Even worse do you work in a company that uses such technology?) Most are lengthy and A4 sized.

It just brings it home what we are doing at Timetastic, these forms need to be banished forever, there is absolutely a better way.

But I suspect I'm preaching to the converted here :)

It just got me thinking maybe we should put up our request form, our challenge to the paper work.

Timetastic's Time off Request Form